Insight Grants

2016 PEP Grant Application Period Now Open

The application period for the Carol M. White Physical Education Program grants, or PEP grants, opened today. Applications are due 5/20/2016. You can access the application package and instructions via here. Click on the Funding Opportunity Number (ED-GRANTS-032116-001) to go to the grant summary page. Then click on the “Package” tab to download the package and the RFP. You can also access the RFP directly by clicking here. Good luck!


Featured Grant Opportunities: More Grant Opportunities Available to Fund Better School Nutrition (VT, CA)

Funds are now available to schools in Vermont who currently participate in school lunch/ breakfast programs or wish to implement a National School Lunch Program. Grant funds are available as matching funds to support the purchase of new food service equipment that would improve a district’s ability to produce and store healthy food. Funding can also support purchase of Computer Point of sale meal counting and claiming systems to administer meal programs more accurately and effectively. Schools can request up to $3,500 per school and applications are due by mail on April 1, 2016. Find out more and view the application at:

The California Department of Education is also promoting better nutrition in schools through their Team Nutrition Smarter Lunchrooms Movement. This initiative offers grant funding to local educational agencies, schools, child care agencies, or nonprofits who participate in the National School Lunch Program and propose to implement Team Nutrition strategies with nutrition education. The full 2016 application, including information about the Smarter Lunchroom Movement strategies that are eligible for funding, is available here. $13,600 will be awarded to two school sites who will receive $6,800 each. Online applications are due March 7. Visit the CA DOE site for more information at

By Jen Adams

Featured Grant Opportunity: The Highmark Foundation’s Creating a Healthy School Environment Grants

The Highmark Foundation is building lasting change in schools through their Creating a Healthy School Environment grant program.  The grants are available to schools in central and western Pennsylvania and in West Virginia who present programs within three categories in order to improve health and wellness in their schools: Building Sustainable and Lasting Changes in Schools; Advancing Excellence in School Nursing Awards; and Meeting Health Needs Through Supportive Services. Creating a Healthy School Environment grants fall under the Building Sustainable and Lasting Changes in Schools focus area. Priority Areas for the grant program are Bullying Prevention, Child Injury Prevention, Healthy Eating and Physical Activity, and Environmental Health. Applicants must select one and only one priority area on which to focus their funding requests.

In Pennsylvania, grants of up to $10,000 will be awarded to 20 districts implementing programs that improve access to quality school-based health and wellness programs. Mini-grants up to $5,000 will also be awarded to 20 non-public (private, parochial and charter) schools in Pennsylvania. Schools in West Virginia are only eligible to apply for $5,000 mini-grants; awards will be granted to 15 schools.

Applications due Friday, March 18, 2016.  You can find more information at the Highmark website or follow this link for complete program guidelines: CreatingHealthySchoolEnvironmentGrant.pdf.

By Jen Adams

NYSED ESD/SVP Deadline Extended!

Great news for applicants in New York State to the Extended School Day/School Violence Prevention grant program: NYSED announced today the deadline has been extended to January, 15, 2016. Best of luck to all applicants!



Upcoming Speaking Events: June 2015

Insight President and CEO Rosalie Mangino-Crandall will be speaking at two upcoming events:

  • The Massachusetts AHPERD Leadership Conference (June 22-23rd  in Worcester, MA) The Insight presentation is from 10:20 to 11:50 on Monday, June 22nd.”Grants for Your Program – How to find them and a look at the process!”
  • National SAM Leadership Development Conference (June 28th-29th in Greenville, SC) The Insight presentation will take place on Sunday, June 28th in the morning.

We’ll be posting some excerpts from the presentations later this month on the blog.


US Department of Education Higher Education Grants Focus on Improving Accessibility for Minority Groups and Low-Income Individuals

By Jen Adams

The 2015 grant forecast for the US Department of Education’s (ED) Grant Programs in Higher Education reflects a focus on reducing educational disparities for several key subpopulations. The Department continues to support programs for Hispanic and African American populations and has released new opportunities that assist Asian Americans and Native American Pacific Islanders. In addition to boosting the educational progress of these minority groups, ED has announced funding for institutions serving individuals with intellectual disabilities and veteran students, and grants to support innovations that make college more affordable for low-income families. Brief descriptions of these and other recently forecasted grant programs are included below:


The Developing Hispanic-Serving Institutions (HSI) Program was released in March with a deadline of May 15, 2015. HSI provides grants to expand educational opportunities for Hispanic students, aiming to help large numbers of Hispanic and other low-income students complete postsecondary degrees. Eligible applicants include: Institutions of Higher Education (IHEs) that qualify as HISs by having: 1) An enrollment of needy students, as defined by the Higher Education Association; and 2) Average educational and general expenditures that are low, per full-time equivalent undergraduate student, in comparison to similar institutions. Estimated total program funding for 2015 is $52,287,473 and 87 awards of $500,000-$650,000 are expected. Learn more here:

The First in the World Program is available only to Minority-Serving Institutions or consortia and will provide grants to spur the development of innovations that make college more affordable for students and families. $20,000,000 has been slated for seven awards in 2015, but limited information is available until its official announcement, expected later this Spring.

The Asian American and Native American Pacific Islander-Serving Non-Tribal Institutions Program has been offered previously by the Department of Education, but appears not to have distributed a competitive award since 2011. The program provides grants to eligible IHEs that have an undergraduate enrollment of at least 10 percent Asian American or Native American Pacific Islander students, to assist such institutions to plan, develop, undertake, and carry out activities to improve and their capacity to serve this population. Applications are due May 19, 2015 and the Department anticipates funding ten awards of $300-$400,000. Find more information at this link:

Funding will be offered this Spring to support Predominately Black Institutions. Applicants that applied for Designation as an Eligible institution for FY 2015 are eligible to apply as well as accredited IHEs that meet guidelines for enrollment of needy students and minorities as well as parameters for tuition expenses. Institutions may use Federal funds to establish or strengthen programs in the following areas: 1. Science, technology, engineering, or mathematics (STEM); 2. Health education; 3. Internationalization or globalization; 4.Teacher preparation; or 5. Improving educational outcomes of African American males. The grant is targeted for release in early May with a June deadline. $13,000,000 is expected to fund 25 awards. Find out more here:

$5,000,000 for approximately 15 awards has been set aside for Centers of Excellence for Veteran Student Success. The program was previously offered in 2010, but awards do not appear to have not been made since that time. Competitive and discretionary funding is due for announcement this month with an anticipated deadline on or around June 12, 2015. This program is open to IHEs and encourages model programs to support veteran student success in postsecondary education by coordinating services to address their academic, financial, physical, and social needs. Find out more here:

The Transition and Postsecondary Programs for Students with Intellectual Disabilities will be extended to IHEs or consortia who propose to create or expand high quality, inclusive model comprehensive transition and postsecondary programs for students with intellectual disabilities. A single round of funding for this program was offered in 2010 and archived application materials as well as additional information are available here: A competition is expected to be announced this Spring with a deadline in early May. $9,972,879.00 is available for an estimated 27 awards.

2015 i3 Development Pre-Application Deadline Extended

If you are working on an Investing in Innovation (i3) Development pre-application or considering doing so, you may be glad to learn the pre-application (required) deadline was officially changed to 5/5/2015 this morning. Make good use of the extra week! We’ve noted the change in our previous post on the program.

Grant Opportunity: HEROES Grant Program (IN, IL, KY)

Who is offering this grant? Welborn Baptist Foundation, Inc.

What is the purpose? The HEROES (Healthy Energetic, Ready, Outstanding, Enthusiastic Schools) initiative supports schools in select counties in Indiana, Illinois, and Kentucky in making healthy changes to eating and physical activity habits by implementing the CDC’s research-based and proven Coordinated School Health (CSH) model. The aim of this program is comprehensive school wellness improvement.

What types of activities might be supported? HEROES funding supports implementation of the Coordinated School Health (CSH) components pertinent to healthy weight. Five of the eight of the CSH components pertain to healthy weight, and activities that support these areas will be eligible for funding. The components are: Health Education, Physical Education, Nutrition Education, Health Promotion for Staff, and Family and Community Involvement.

Who can apply? In 2015, the competition is open to elementary and middle schools with food services located in the following states and counties (only):

  • Indiana: Dubois, Gibson, Perry, Pike, Posey, Spencer, Vanderburgh, and Warrick Counties
  • Kentucky: Henderson County
  • Illinois: Gallatin, Saline, Wabash, Wayne, and White Counties

Applications for high schools may be accepted in 2016—watch for more information at a later date.

Individual schools rather than districts are encouraged to apply. Past experience with this program has revealed to the funder that bottom-up efforts are more successful than top-down efforts.

When is the application due? The deadline is April 30, 2015 at 12 pm.

How much can I request? Schools are eligible to receive up to $17,750 in Year 1, up to $17,450 in Year 2, and up to $25,200 in Year 3. Please note that funder provides limits for each budget category and several line items that must be included in the budget to ensure a high-quality project aligned with its mission and priorities that is likely to succeed based on past experience.

Do I have to offer a match of any kind? No.

How long is the project period? Three years. *The expectation of WBF, Inc. is that the school will permanently continue its commitment by sustaining the wellness coordinator position, maintaining an active wellness council, and preserving the aims of the HEROES initiative.

Is there anything else I should know? Completion of School Health Index is required but can occur prior to application or after an award has been made. If the school has already completed the School Health Index, the results of that assessment (score card) should be attached to your application.

All applicants must also attach letters of support from the following entities stating how their positions will assist in the implementation of healthy school policy and environmental change: Superintendent, School Principal, School Food Service Manager, School PTO/PTA/Booster Organization President, Physical Education Department Head, School Athletic Director (if applicable).

The funder is looking for schools truly committed to and ready for comprehensive positive changes and improvement related to school, student, and staff wellness, and the program’s rules, requirements, and budget stipulations reflect this. This grant is ideal for schools with strong support from the administration and commitment from staff for school wellness changes. It is probably not the best fit for a school just looking to address one area of school wellness or only to obtain equipment.

How can I find out more? Visit the official program site and read the RFP. If you have questions regarding the application, you may contact: Rhonda Meade Welborn Baptist Foundation, Inc. 812-437-7803 (cell: 812-881-7523). Please note Ms. Meade encourages interested schools to set up a meeting in person or via phone to discuss their current and planned programs and resources prior to applying to help the school ensure they are in a strong position to apply for this program at this time.


PEP 2013 Update

We learned this morning that the 2013 PEP grant competition will not open 2/7/2013 (tomorrow) as forecasted. The federal program contact indicates, however, an application is currently expected within the next 30-45 days. So, you now have a bit more time to prepare. Contact us with any questions.

Three Weeks Left in the 2011 PEP Application Period!

2011 PEP applications are due three weeks from tomorrow. How are you doing? Where are you at in your proposal development process? Maybe you’re wondering where you should be at by this point. As long as you submit by 4:30pm Washington, DC time on May 13th, it doesn’t matter terribly what your process looked like for getting to that point, but if you’re looking for direction, here’s an idea of what you should be doing in the final three weeks.


At this point, you should have already:

  • Created a account for the applicant agency or updated the existing account. If you haven’t done this yet, go to today. Account set-up can take one day or several weeks, and submission through this system is required in 2011.
  • Gathered data and information to substantiate the need for your proposed project. Need information must include but should not be limited to School Health Index (SHI) scores for Modules 1-4 for each school/building participating in your project if you are a local educational agency (LEA) applicant or a community-based organization (CBO) with a school partner. If you are a CBO with no partnering school, you need to conduct another formal need assessment and include those results in your application.
  • Met with key project team members and stakeholders to determine the direction your project will take in order to address needs identified.
  • Made at least an initial contact with any project partners.
  • Begun collecting sales quotes and other cost information and started assembling your budget narrative.
  • Downloaded the application package, familiarized yourself with how it works and what you will need to do to load the package, and begun filling out the required federal forms.

*Any tasks above not yet completed should be taken care of immediately.


This week you should:

  • Gather any outstanding need data.
  • Finalize your project design, including determining your project timeline.
  • Finalize your management plan. Ensure adequate time will be committed to overseeing the implementation of the project!
  • Finalize your partnerships and request any signed partnership agreements or letters needed.
  • Gather any outstanding budget information and complete a full draft of the budget. Check to see that your proposed match meets the matching requirement. (For information on the matching requirement and calculating match, see pages 21 and 22 of the RFP.)
  • Full draft your narrative.
  • Continue working on federal forms and assurances and draft the required national evaluation participation commitment letter. Print completed items and obtain superintendent or executive director signatures. Scan them in and upload them to your grant package. Even though provides an electronic signature, the actual signatures are also required per the RFP.
  • Request any appendices items needed from others such as job descriptions, resumes, and the indirect cost rate proof.


Next week you should:

  • Collect any outstanding appendices items and load them on to your grant package.
  • Meet with key team members to review the budget and make any need budget revisions. Finalize your budget by week’s end so that you have time to fill out the federal 524 budget form, enter budget numbers in the federal 424 form on the package, and complete your narrative ensuring it fully justifies all items in your budget.
  • Collect any outstanding letters, partnership agreements, forms, and assurances with signatures and load them on to your grant package.
  • Revise your narrative.
  • Write an abstract.


The final week you should:

  • Have another person read your narrative to ensure clarity, then finalize your narrative. Remember the narrative is limited to 25 double-spaced pages using 11- or 12-point Times New Roman, Courier, Courier New, or Arial font with one-inch margins. (Arial Narrow and Times Roman are no longer allowed.)
  • Complete the Screening Form included on page 113 of the RFP and load it on to your grant package.
  • Load all remaining documents to your package. Remember only PDF files will be accepted.
  • Submit your grant early. If you can submit two or more days before the deadline, that is ideal. has a multi-step process for accepting applications that involves applicant receipt of a total of four confirmation emails. It can take up to two days to receive all four emails. If all emails are not received, or an email is received stating there is a problem with the application, you will only be able to go in and fix and resubmit the application if the deadline has not yet passed. Hence, you should aim to submit two or more days early if at all possible.


Good luck!!


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Insight Grants