Insight Grants

2009 PEP Grant Update: Inquiries

A client contacted me today because the US Department of Education (ED) emailed some questions related to their Carol M. White Physical Education Program (PEP) grant submission. This is exciting stuff! I was not expecting inquiries such as this to begin for at least two more weeks, possibly a month. Perhaps this means PEP awards will be announced even earlier than last year (early July), but time will tell.

If you applied for a 2009 PEP grant, please let the listed project director and authorized representative (the person who signed your grant forms) know they should now be vigilantly watching their email in case ED sends questions about your application. These questions do not guarantee you have won, but they often suggest your application at least scored well. The questions allow ED to receive more clarity on contacts, budget information, etc., as they continue the review process. Questions are only sent after the application has been scored, so your answers do not affect your total points or your rank on the applicant slate for the program year. They may, however, affect which items are funded if an awarded is made. The best approach is to answer questions clearly, honestly, and with as much detail as possible. If you feel the answer is presented elsewhere in your proposal, you may want to reference that and expound on it. You cannot, however, change information you have presented (with the exception of contacts if someone has left the district) or revise your budget request. If Insight wrote your grant, your service includes assistance with these inquiries, so be sure to contact us if you need help. If you do not receive any questions, do not assume that means you won’t win—sometimes ED just doesn’t have any further questions.

If you are not familiar with the PEP grant but are interested in the funding topics addressed by this blog, you’ll want to familiarize yourself with this program (my personal favorite) ASAP! Here’s a quick summary of the program in 2009 to get you started…

Carol M. White Physical Education for Progress (PEP)
Who is offering this grant? The program is offered by the US Department of Education (ED)—Office of Safe and Drug-Free Schools (OSDFS).
What is the purpose? The program provides grants to initiate, expand, and improve physical education programs for K-12 students in order to help them make progress toward meeting state standards for physical education.
What types of activities might be supported? Funds may be used to provide equipment and support to enable students to participate actively in physical education activities. Funds may also support staff and teacher training and education. Supported equipment includes Heart rate monitors; fitness assessment technology; Project Adventure (; fitness center equipment; weight lifting equipment; lifetime fitness equipment such as: bicycles, cross-country skis, snowshoes, ice skates, snowboards, etc.; among others.
Who can apply? Local education agencies (school districts) and non-profit community-based organizations are eligible to apply.
When is the application due? In 2009, applications were due 3/6/2009.
When should I get started? PEP grants are major undertakings, and these grants have become extremely competitive. You should begin preparations early—in advance of the application’s release, if possible.
How much is available? $78,000,000 is expected to be available in 2009 for new and continuing grant awards. Of that amount the total available for new awards is not yet known. ED is anticipating approximately 88 new awards.
How much can I request? The average award size is $100,000 to $500,000 per year for one to three years.
Do I have to offer a match of any kind? Yes, you are obligated to match 10% the total project cost the first year and 25% of the total project cost each year for the second and third years. In-kind matching is acceptable—a cash match is NOT required.
When will the awards be made? Awards have historically been made most commonly in August-September following the application’s due date, though awards were announced in July in 2008. Awards for 2009 are anticipated in June or July.
How can I find out more? Visit, or contact Carlette Huntley at or (202) 245-7871.

Leave a Comment

Insight Grants